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Students' Association

Rabbit Report Submission Guidelines

The Rabbit Report is a weekly email sent to all ³ÉÈËÊÓƵ students from the Students’ Association President. It contains information about campus happenings and student organization events as well as updates from the Students’ Association Senate.

The following guidelines have been created in order to standardize submissions and provide clarity about how entries are compiled for the Rabbit Report each week. Please contact ³ÉÈËÊÓƵ.SACommunications@sdstate.edu with any questions.

Rabbit Report Submission Guidelines

  1. Submissions for the Rabbit Report must be sent to the Students’ Association Communications Chair by 11:59 p.m. each Thursday in order to be considered for inclusion in the Rabbit Report for the following Monday.

    1. Submissions received after this time frame may be accepted at the discretion of the Students’ Association Communications Chair and/or the Students’ Association President.

  2. Submissions should include the following information written in paragraph form:

    1. Name of sponsoring student organization, university office or department;
    2. Name of event or program;
    3. Date, time and location of event or program;
    4. Pictures and/or organizational logo;
      1. Pictures shall be sized using the following:
        1. Large Picture - W: 1000px H: 1000px
        2. Small Picture - W: 1000px H: 500px
      2. Organizational Logo shall be no larger than 1000px by 1000px
      3. Images large than the above dimensions will not be accepted.
    5. Ticketing information or indication that the event is open to all students;
    6. Link to further information or ticket ordering site, if applicable;
      1. QR Codes are not supported through virtual newsletters and will not be included in the Rabbit Report.
    7. Email address for contact person (optional).
    8. Submissions with incomplete or missing information may be rejected or returned for further information before being accepted for publication in the Rabbit Report.

  3. All entries for events or programs must include the name of the recognized ³ÉÈËÊÓƵ student organization(s) and university office(s) or department(s) sponsoring or co-sponsoring the event or program.

    1. Entries for events or programs not sponsored by a recognized ³ÉÈËÊÓƵ student organization, university office or department will not be included in the Rabbit Report.
    2. Entries from community organizations or members of the public may be accepted if the entry concerns an event or program co-sponsored by a recognized ³ÉÈËÊÓƵ student organization, university office or department.
    3. Job postings will bot be included in the Rabbit Report for off campus positions. Job postings from student organizations, university offices or departments, including non paid positions may be approved at the discretion of the Students' Association Communications Chair or the Students' Association President.

  4. Entries submitted for events or programs that are more than one week away will not automatically be featured in multiple editions of the Rabbit Report without a clear written indication in the entry submission. Submitters who wish for their entry to appear for multiple weeks should indicate so in their submission.

  5. All Rabbit Report entries are subject to editing to ensure all entries adhere to a consistent format, tone and style. When edits are made to Rabbit Report submissions, most information about the event or program will be preserved.

  6. Inclusion of an entry in the Rabbit Report does not signify endorsement of the event, program or organization by ³ÉÈËÊÓƵ, the ³ÉÈËÊÓƵ Students’ Association, the Students’ Association President or other associated entities.

  7. Any entry may be excluded from the Rabbit Report at the discretion of the Students’ Association and/or the Office of the Vice President for Student Affairs. Exclusions may occur with or without notice to the submitter.

  8. These guidelines shall be posted publicly on the Students’ Association website and linked in every edition of the Rabbit Report.

  9. Amendments or additions may be made to these guidelines at any time upon approval by the Students’ Association Communications Committee. Changes will be announced publicly through the Rabbit Report, the Students’ Association website, email to student organization leaders or other methods as appropriate.

These guidelines were last updated 9/12/22.

Submit an item to be featured in the Rabbit Report