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Policy Contact: Division of Technology and Security

1. Purpose

   This policy and its procedures assist the University to provide a computing network that is virus free and direct actions that must be taken by University employees to achieve effective virus detection and prevention.

2. Policy
    
   1. All individuals responsible for University owned computer equipment, or users sharing data and files from an outside computer with a computer owned by the University, shall install the current virus protection software package supported and licensed by the University on each computer used for e-mail, Internet browsing, or file sharing.
       
   2. Computers and system components shall be scheduled to perform virus checks at regular intervals and must have up to date current virus definition files.
       
   3. Individuals using their own device must demonstrate to the Division of Technology and Security that they have an acceptable virus protection program and that it is patched and up-to-date.
       
   4. The University reserves the right to withhold access to University network and information technology services and resources from any individual who does not conform to this policy.
       
   5. Individuals who knowingly transport and disseminate viral programs will be held responsible under the applicable law and University or SDBOR policies.
       
3. Procedures
    
   1. Definition Updating
      1. The Division of Technology and Security publishes definition updates as soon as they are available to all centrally managed System Center Endpoint Protection clients.
          
   2. Workstation Protection
      1. Any individual who has reason to believe that a virus is present on their University workstation computer shall immediately notify the University Support Desk for remediation of the issue.
          
   3. Virus and Malware Protection
      1. The University recognizes that no virus protection software will identify or curtail all viruses. Each user of anti-virus software that is not managed centrally by the University must update the anti-virus program virus definition files not less than once per week, or immediately after the Vice President for Technology and Security, or designee, sends official notification of a virus attack.
      2. Individuals should contact the University Support Desk for assistance in updating anti-virus software.
      3. Individuals should contact University Support Desk for recommendations concerning protection of outside computers that will connect with University technology resources.

4. Responsible Administrator

   The Vice President for Technology & Security, or designee, is responsible for the annual and ad hoc review of this policy and its procedures. The University President is responsible for formal policy approval.

Approved by President on 11/17/2015. Revised 01/31/2024 (clerical).

Sources: SDBOR Policies and