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University Policies and Procedures

Policy 7:8 - Remote Access and Authentication

Policy Contact: Division of Technology and Security

  1. Purpose

    This policy and its procedures set forth the guidelines for the University to provide remote access to its network users in a secure manner.

  2. Policy
     
    1. The University’s Division of Technology and Security provides a remote connection to the University’s network using Virtual Private Network (“VPN”) software.
       
    2. The Vice President for Technology and Security, or designee, is responsible for reviewing, processing, and approving or denying requests for remote access to the University’s network in conformity with all applicable SDBOR and University policies and state and federal law.
       
    3. University employees wanting VPN access are required to complete and submit a VPN Request Form.
       
    4. Vendors accessing the University’s network from outside the University are required to complete and submit a Third Party Agreement Form.
       
    5. This policy applies to any connection to the University’s internal network using an external connection.
       
  3. Procedures
     
    1. VPN access is available to employees by completing the VPN Request Form on InsideState. The form is then submitted to and approved by the individual’s supervisor and, if necessary, the Vice President for Technology and Security, or designee.
      1. Full-Time Salaried Employees are granted access with their supervisor’s approval.
      2. Full-Time Hourly Employees are granted access with their supervisor’s and the Vice President for Technology and Security, or designee’s approval.
      3. Graduate Assistants are granted access on a case-by-case basis.
         
    2. Vendors requesting access to the University’s network from outside the University must contact the Division of Technology and Security for the Third Party Agreement Form and receive approval from the Vice President for Technology and Security, or designee.

  4. Responsible Administrator

    The Vice President for Technology & Security, or designee, is responsible for the annual and ad hoc review of this policy and its procedures. The University President is responsible for formal policy approval.

Approved by President on 11/17/2015. Revised 01/31/2024 (clerical).

Sources: SDBOR Policies , and

Associated Forms: ;